UCPath Cutover Schedule

Campus Cutover Schedule

For updated information on the cutover schedule, please visit https://ucpath.ucsf.edu/campus-cutover-schedule

Consult the following cutover guidelines by PeopleConnect Management Action (information provided from link above)

HR ActionCutover Impact?Department Procedures During Cutover
Monthly EmployeesBiweekly Employees
Hire – New HireYESContinue to submit New Hire cases during cutover.

April 22 – last onboarding to ensure PPS record will convert to UCPath
April 27 & 29 – no onboarding
May 1 – onboarding resumes

  • For new hires onboarded after April 22, HR will enter record into UCPath after conversion.
  • For new hires with prior UC affiliation with hire date after May 2, HR will enter record into UCPath after conversion.
Continue to submit New Hire cases during cutover.

April 27 & 29 – no onboarding
May 1 – onboarding resumes
May 18 – last onboarding to ensure PPS record will convert to UCPath

  • For new hires onboarded after May 18, HR will enter record into UCPath after conversion.
  • For new hires with prior UC affiliation with hire date after May 17, HR will enter record into UCPath after conversion.
Hire — RehireYESApril 3 – deadline to submit cases effective on or before May 1.

April 4 to June 1 – Rehire cases effective after May 1 can be submitted during cutover.

  • HR may need to hold case until after conversion and will manually enter into UCPath before first pay confirm.
May 1 – deadline to submit case effective on or before May 17.

May 2 to June 1 – Rehire cases effective after May 17 may continue to be submitted during cutover.

  • HR may need to hold case until after conversion and will manually enter into UCPath before first pay confirm.
Recruitment Request (Campus)NOContinue to submit PeopleConnect cases; no change in procedures to submit case.Continue to submit PeopleConnect cases; no change in procedures to submit case.
Transfer to Another UCSF DepartmentYESApril 3 – deadline for transfer cases effective on or before May 1.

April 4 to June 1 – Transfers cases effective after May 1 can be submitted during cutover.

  • HR may need to hold case until after conversion and will manually enter into UCPath before first pay confirm.
May 1 – deadline for transfers effective on or before May 17.

May 2 to June 1 – Transfers cases effective after May 17 may continue to be submitted during cutover.

  • HR may need to hold case until after conversion and will manually enter into UCPath before first pay confirm.
Advancement/Promotion/MeritNOContinue to submit cases for retroactive advancement.

  • Academic advancements effective July 1, 2020 should be entered via APRP.
  • Additional information about academic renewals process will be communicated separately.
Continue to submit cases for retroactive advancement.

  • Academic advancements effective July 1, 2020 should be entered via APRP.
  • Additional information about academic renewals process will be communicated separately.
ReclassificationYESFebruary 29 – deadline to submit campus reclassification requests.

March 1 to May 1 – reclassifications will not be processed

May 2 – case submission will resume.

February 28 – deadline to submit campus reclassification requests.

February 29 to May 1 – reclassifications will not be processed.

May 2 – case submission will resume.

Equity ReviewYESFebruary 28 – Deadline to submit campus equity requests.

February 29 to May 1 – equity reviews will not be processed.

May 2 – case submission will resume.

February 29 – deadline to submit campus equity request.

March 1 to May 1 – equity reviews will not be processed.

May 2 – case submission will resume.

Staff StipendNOContinue to submit PeopleConnect cases; no change in procedures to submit case.Continue to submit PeopleConnect cases; no change in procedures to submit case.
Additional PayNOApril 30 – deadline for Achievement awards.

May 8 – deadline for May and June Spot awards.

For all others, continue to submit PeopleConnect cases; no change in procedures to submit case.

April 30 – deadline for Achievement awards.

May 8 – deadline for May and June Spot awards.

For all others, continue to submit PeopleConnect cases; no change in procedures to submit case.

Volunteer, Vendor, Affiliate AppointmentsNOContinue to submit PeopleConnect cases; no change in procedures to submit case.Continue to submit PeopleConnect cases; no change in procedures to submit case.
Funding ChangeYESApril 3 – deadline to submit straight funding changes (no change in pay rate or appointment percentage) to be entered into PPS in time for conversion.

Beginning April 4 – Cases submitted will be returned; funding entry will be performed by departments directly in UCPath starting June 1.

May 1 – deadline to submit straight funding changes (no change in pay rate or appointment percentage) to be entered into PPS in time for conversion.

Beginning May 2 – cases submitted will be returned; funding entry will be performed by departments directly in UCPath starting June 1.

Renewals/ReappointmentYESSeparate timelines are being communicated about mass renewal processes.

April 3 – deadline for individual renewals, reappointment, or funding extension effective on or before May 1.

April 4 to June 1 – Renewal/reappointment cases effective after May 1 may continue to be submitted.

  • HR may need to hold case until after conversion and will manually enter into UCPath before first pay confirm.
Separate timelines are being communicated about mass renewal processes.

May 1 – deadline for individual renewals, reappointment, or funding extension effective on or before May 17.

May 2 to June 1 – Renewal/reappointment cases effective after May 17 may continue to be submitted.

  • HR may need to hold case until after conversion and will manually enter into UCPath before first pay confirm.
Appointment Percent ChangeYESApril 3 – deadline to submit for Appointment Percent Changes effective on or before May 1.

April 4 to June 1 – Appointment Percent Change cases effective after May 1 may continue to be submitted during cutover.

  • HR may need to hold case until after conversion and will manually enter into UCPath before first pay confirm.
May 1 – deadline to submit for Appointment Percent Changes effective on or before May 17.

May 2 to June 1 – Appointment Percent Change cases effective after May 17 may continue to be submitted during cutover.

  • HR may need to hold case until after conversion and will manually enter into UCPath before first pay confirm.
Extension of AppointmentYESApril 3 – deadline to submit for appointment extensions effective on or before May 1.

April 4 to June 1 – Appointment extension cases effective after May 1 may continue to be submitted.

  • HR may need to hold case until after conversion and will manually enter into UCPath before first pay confirm.
May 1 – deadline to submit for appointment extensions effective on or before May 17.

May 2 to June 1 – Appointment extension cases effective after May 17 may continue to be submitted.

  • HR may need to hold case until after conversion and will manually enter into UCPath before first pay confirm.
SeparationNOContinue to submit PeopleConnect cases; no change in procedures to submit case.Continue to submit PeopleConnect cases; no change in procedures to submit case.
Various: visa requests, badge replacement, send document to personnel file, update campus directoryNOContinue to submit PeopleConnect cases; no change in procedures to submit case.Continue to submit PeopleConnect cases; no change in procedures to submit case.

 

Recent Updates

UCPath Campus Cutover Schedule

UCPath Glossary – UCPath introduces new terminology. Consult the glossary below for terminology changes, common acronyms and new terms that will be used to describe human resources and payroll elements.

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